Google Apps Training: How to Label Emails Part 2

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Labeling Emails

Continuing our previous video discussing How to Label Emails, there are more ways you are able to easily mark your emails: Archived, Spam, and Trash to help with storage and organization. It’s important to know the difference between these 3 different options so that you avoid losing valuable information and mark your emails as appropriate.

Archive Email

If you have an email that you want to keep but you do not want it in your Inbox or in a Label, you can Archive the email. Once you have archived an email, if you need to locate it you can enter information like the sender or subject in the search bar to find a specific email, or you can select the All Mail label to see everything. Any emails that have been archived will forever be in your account unless you specifically delete it.

Spam Email

For Spam, it is very important to use this feature within the Google Interface to get the full benefit. If an email were to come through that is spam, select the Spam icon and this will report back to Google. After so many reports, Google will keep this account from mailing out future emails. This will also help Google filter messages from this sender into your Spam box in the future, keeping it from clogging up your Inbox.

Delete Email

For your Trash, it is important that you are sure you no longer wish to keep the email. Once you have marked an email as trash, it email will be moved to the trash and will stay there for only 30 days. After 30 days the email will be permanently deleted from the trash.

For the Folder Icon and the Tag Icon, please refer back to our previous video on How to Label Emails.