Google Apps Training: How to Write an Email

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When it comes to your new Google Apps account, you may be feeling overwhelmed if you’ve never used Google beyond its search capabilities. Don’t stress, it’s easier than you think. To get started on organizing your emails, check out our previous video on Creating Email Labels. Once you get a handle on your new email format, you’ll be able to send and receive emails with ease, keeping everything organized and easy-to-find. Let’s start out with how to write an email.

Write an Email

To get started, you’ll need to select the red Compose option on the left side. Like any email, you will enter the email address you would like to send a message to, add a subject for the email, and then begin writing the body of your email. In the exmaple above, you’ll see the area after “Best Regards….”. This is my signature, which is automatically added to each email I send. To learn more, check out our video on How to Add a Signature.

Writing an Email

At the bottom you will have multiple options to customize the email, such as the font style, font size, font color, and more. You’ll also have the paperclip icon that will allow you to attach a file. The next icon, if you’re not familiar with it, is your Google Drive. If you select this icon you will be able to insert a file that is stored on your Google Drive. The “$” icon is a feature only for Google which will allow you to send or request money using Google Wallet. The picture icon to its right will allow you to insert a photo directly into the email. Next will be the link icon so you can link a selection of text to a website or an email address. Finally, the emoji icon will allow you to add some personality to your email with faces that represent emotions, such as smiley faces.

Once you have created the perfect email you can then select the blue Send option. If for some reason you no longer need to send the email and do not want it saved to your drafts, you can select the trashcan icon on the right and the email will be deleted.